Where it starts
Its information was spread over spreadsheets, a shared drive, chat groups and paper. The business in this demonstration: About 420 students in grades 1 to 9, and 35 teachers.
This is a product demonstration with a made-up business, not a customer story.
What the app takes care of
- Class lists, timetable, grades and messages lived in different places. One school hub for the office, the teachers and the parents, each seeing only what they need.
- Nobody had the full picture when a parent asked. A parent opens their own child's attendance, homework and grades; the office sees the same in one file.
- Building the timetable each term took weeks. A double-booked teacher, class or room is caught while the timetable is built, not after it is printed.
- Report cards were on paper at the end of each term. Report cards come from the term's own grades and comments, and each family reads their own child's.
The screens the crew designed
- The timetable builder, for School office: Place a lesson where a teacher is already busy and the builder refuses, says why, and offers the slots that are free for both.
- The office, today, for School office: Which registers are still open, who is absent, and which children need a follow-up, in one sentence at the top and the detail below.
- A teacher's day, for Teachers: Today's lessons in order, with the current one ready for its register and homework.
- The gradebook, for Teachers: Scores typed straight down the class list. A score above the maximum is caught at once, and parents see each score when it is saved.
- A parent's view of their child, for Parents: Attendance this week, today's lessons, homework due and the latest scores for their own child, in English or Arabic.
- The term report card, for Parents: Grades, effort, attendance and each teacher's comment on one page, ready to read or print.
Routines it runs
The crew planned the automatic clash checks in this session, with messages to families going to the inbox and by email.
- Timetable clash check. While the timetable is being built: A teacher, class or room booked twice is caught at once.
- Open registers. When a lesson has started and its register is still open: It shows on the office's list for today.
- Follow-up list. When a student falls below the attendance target or reaches three unexcused absences: They join the follow-up list for the office.
What changes for the owner
- Timetabling without the back-and-forth. The timetable is built in one place, and a teacher, class or room clash is flagged the moment it happens instead of after it is printed.
- One app for the teaching day. Registers, homework and grades are entered once. The office sees which registers are missing and which children need a call.
- Fewer "how is my child doing" calls. Parents see their own child's lessons, homework, grades and report cards themselves, in English or Arabic.
Who works on it
Leo, the lead, brought in the experts this job needed: Leo, Ana, Archie, Dax, Dez.
Related answers
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