Where it starts
Run until now with paper registers and a notebook that goes home. The business in this demonstration: About 70 children aged one to five, four classrooms, twelve staff.
This is a product demonstration with a made-up business, not a customer story.
What the app takes care of
- Attendance was taken on paper every morning. The teacher marks the room in a few taps, with allergies and who may collect each child in front of them.
- Daily notes went home in a notebook, and parents kept calling. Each care note takes two taps, and parents read their own child's day on their phone.
- Late fees were chased too late. Ask who owes and for how long, and get the families past the grace period first.
- Each child's details, allergies and who may collect them were not in one place. One file per child holds the details, the allergies and the people allowed to collect, and the room view shows them when they matter.
The screens the crew designed
- The classroom, this morning, for Teachers: Who is here, who is not yet, and each child's allergy in red where nobody can miss it. Marking a child arrived is one tap.
- A child's day, for the parent, for Parents: Arrival, meals, naps, nappies and any incident as a calm timeline, with who may collect the child and what is still to pay. In English or Arabic.
- A care note in two taps, for Teachers: Three moments on a teacher's phone: logging lunch, handing a child over only to someone on the list, and undoing a mistaken tap.
- One file per child, for Office: Details, the allergy and what to do about it, and exactly who is allowed to collect, kept by the office in one place.
- Fees: who owes, and for how long, for Office: Part of the fees page: what is overdue and how old it is, what is still to collect, and what is inside the grace period the nursery sets.
Routines it runs
In this session the crew decided that fee reminders are never sent automatically: the office chooses whom to contact.
- Late fees list. When a charge passes its grace period: It moves to the office list of fees to follow up. Nothing is sent to a family unless a person chooses to.
- A child's day. When a teacher saves a care note: It appears in that child's day for their own parents, with nothing to copy out at collection time.
- Allergy and collection checks. When a child is marked in or handed over: Severe allergies and the people allowed to collect are shown at that moment.
What changes for the owner
- The notebook stays in the drawer. Attendance and each care note take a tap. Parents read their own child's day on their phone instead of calling to ask.
- Safety that does not rely on memory. Allergies and the people allowed to collect a child are shown in the classroom and at hand-over, every time.
- Late fees noticed early. The office sees which families owe, how much and for how long, after a grace period it sets itself.
Who works on it
Leo, the lead, brought in the experts this job needed: Leo, Archie, Dax, Dez.
Related answers
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