Software for a farm that you describe in plain words

Where it starts

Run until now from notebooks and orders taken by phone. The business in this demonstration: 60 hectares of vegetables, fruit trees and laying hens, with about 15 seasonal workers.

This is a product demonstration with a made-up business, not a customer story.

What the app takes care of

• What was planted, sprayed, watered and harvested was written in notebooks. Each field has one record, from planting to harvest, filled in from the phone in a few taps.
• Seasons could not be compared. Yield and profit for each field and crop are set side by side, season after season.
• A buyer asked what was applied and when, and there was no proof. A delivery leads back to its field and harvest, and to everything applied to that crop and when.
• Produce was sometimes promised that the farm did not have. Ask what is left to promise, and the crew answers from the stock and the open orders.
• Egg production, worker hours and costs were never added up. Egg counts, hours and costs are logged as they happen and counted into each field's profit.

The screens the crew designed

• Today on the farm, for Owner: What is in store, what is promised and what is left to promise, the day's deliveries, tasks due and the season so far.
• A log in the field, for Supervisors: A spray, watering, harvest, egg count or hours logged one-handed from the field, with the date a crop is safe to pick worked out at once.
• One field, from planting to harvest, for Owner and supervisors: A timeline of sprays, watering, harvests, hours and stock for one planting, with the waiting period before picking and the cost to date.
• Orders that check the stock, for Owner: A line is checked against what is in store and not yet promised before it is added, with the other produce on offer when there is not enough.
• Harvest and stock, for Owner and supervisors: Each harvest batch with its field, grade and what is left, and for every crop how much is in store and how much is free to promise.
• Yield and profit, field by field, for Owner: Revenue, cost and profit for each field and crop in a season, with yield per hectare set against earlier seasons.
• The fields and what grows in them, for Owner and supervisors: Every field with its crop, area, status and when it is safe to pick, and the plantings of each season.

Routines it runs

In this session the crew planned these checks to show the farm what it needs to know, while a person decides what to do.

• Safe to pick. When a spray or fertiliser is logged: The date the crop is safe to pick is worked out from the product's waiting period and shown on the field and in the quick log.
• Stock against orders. When an order line is added: It is checked against what is in store and not yet promised, and what can be offered instead is shown.
• Season profit. When a cost, hours or a delivery is recorded: Revenue and cost are counted into the field and crop they belong to, with shared costs split by area.

What changes for the owner

• The notebooks can stay at home. Sprays, watering, harvests, eggs and hours are logged from the phone, against the right field.
• Proof when a buyer asks. What was applied to a crop, and when, is one tap away, and a crop inside its waiting period is flagged before it is sold.
• No promise you cannot keep. An order line is checked against what is actually in store, so stock is never promised twice.

Who works on it

Leo, the lead, brought in the experts this job needed: Leo, Archie, Dax, Dez.

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